RAY VAUGHN

County Commissioner

Chairman

OKLAHOMA COUNTY

KEITH BLOCH

Trustee

FORREST  BUTCH  FREEMAN

County Treasurer

Vice-Chairman

BOARD OF TRUSTEES

OF THE

EMPLOYEES RETIREMENT SYSTEM

JAD HANNER

Trustee

JIM LILLY

Trustee

CAROLYNN CAUDILL

County Clerk

Clerk to the Board

NOTICE OF REGULAR MEETING

BOB RAVITZ

Trustee

P.D. TAYLOR

Trustee

 

320 Robert S. Kerr,

Conference Room 201

Oklahoma City, OK 73102

 

 

2:30p.m., Monday, May 21, 2012

1.                  Call to order.

 

2.                  Notice of the meeting was properly posted on Thursday, May 17, 2012.                                        

                                  

3.                  Approve the minutes of the meeting of April 30, 2012.

 

The following items, No. 4 through 8 are Consent Items and are routine in nature:

 

4.                  Discussion and possible action for approval of the May, 2012 Defined Benefit payroll.  This month there are 167 checks to be issued for 165 participants in the amount of $201,401.24. This item is requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board. (Document received)

 

5.                  Discussion and possible action for approval of Security Trades and Interest Report for April, 2012.   Mark Seikel, Chief of Investments, Oklahoma County Treasurer s Office, will address this item.  (Document received)

 

6.                  Discussion and possible action for approval of Outstanding Retirement Investments at Market Value of $9,734,770.61 and at Par Value of $9,357,057.70 as provided by the Bank of Oklahoma/LPL for April,                2012.   Mark Seikel, Chief of Investments, Oklahoma County Treasurer s Office, will address this item.  (Document received)

  

7.                  Discussion and possible action for approval of monthly investment and administration fees for April, 2012, in the amount of $26,002.17 submitted by InvesTrust.  Monthly investment and administration fees are paid out of the County General Fund.   This item is requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board.  (Document received)

 

8.                  Discussion and possible action to approve funds to be transferred to escrow account for June, 2012, Mutual Fund Reimbursements to participants in the amount of $18,374.51.   The 2012 Mutual Fund Reimbursements to participants are paid out of the OKIE account.  This item is requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board.  (Document received)

 

End of Consent Docket

 

 

9.                  Discussion and possible action for approval of Defined Contribution Retirement and Health Benefits for Richard Perkins (Application No. 12-7).  Effective Date: May 3, 2012.  (Document received)

 

10.              Discussion and possible action for approval of Defined Contribution Retirement and Health Benefits for Patricia Tsoodle (Application No. 12-8).  Effective Date: May 31, 2012.  (Document received)

 

11.              Discussion and possible action for approval of Defined Contribution Retirement for Bradford Holt (Application No. 12-9).  Effective Date: August 1, 2012.  (Document received)

 

12.              Discussion and possible action for approval of Defined Contribution Retirement and Health Benefits for James Kellogg (Application No. 12-10).  Effective Date: May 15, 2012.  (Document received)

 

13.              Discussion and possible action regarding a one-time $700.00 stipend for each member of the Oklahoma County Defined Benefit Retirement Plan.   This item is requested by Forrest  Butch  Freeman, County Treasurer, and Vice Chairman to the Retirement Board.  

 

14.              Discussion and possible action to receive the monthly updated OKIE Forfeiture Account Activity and Projections. This item is requested by Carolynn Caudill, County Clerk and Secretary to the Retirement Board.  (Document received)

 

15.              Discussion and possible action regarding the unopposed candidacy of Mr. Bob Ravitz as an employee member to the Oklahoma County Board of Trustees of the Employees Retirement System.  The employee s length of term is three years.  His term will begin on July 1, 2012 and will expire on June 30, 2015.   This item is requested by Carolynn Caudill, County Clerk and Secretary to the Retirement Board.  (Document received)

 

16.              Discussion and possible action regarding the unopposed candidacy of Mr. P.D. Taylor as an employee member to the Oklahoma County Board of Trustees of the Employees Retirement System.   The employee s length of term is three years.   His term will begin on July 1, 2012 and will expire on June 30, 2015.  This item is requested by Carolynn Caudill, County Clerk and Secretary to the Retirement Board.  (Document received)

 

17.              Discussion and possible action for approval of the Service Agreement between Oklahoma County and InvesTrust, N.A. to be effective July 1, 2012 and ending June 30, 2013.  This item is requested by Carolynn Caudill, County Clerk and Secretary to the Retirement Board and has been approved as to form legality by Sandra Elliott, Assistant District Attorney. (Document Received)

 

18.              Discussion and possible action for approval of the Service Agreement between Oklahoma County and InvesTrust 457 Plan to be effective July 1, 2012 and ending June 30, 2013.  This item is requested by Carolynn Caudill, County Clerk and Secretary to the Retirement Board and has been approved as to form legality by Sandra Elliott, Assistant District Attorney. (Document Received).

 

19.              Discussion and possible action for approval of the Administrative Services Agreement between Oklahoma County and The Hartford 457 Plan to be effective July 1, 2012 and ending June 30, 2013.  This item is requested by Carolynn Caudill, County Clerk and Secretary to the Retirement Board and has been approved as to form legality by Sandra Elliott, Assistant District Attorney. (Document Received)

 

20.              Discussion and possible action to receive the NACO plan document to be received each year between Nationwide 457 and Oklahoma County to be effective July 1, 2012 and ending June 30, 2013.   This item is requested by Carolynn Caudill, County Clerk and Secretary to the Retirement Board and has been approved as to form legality by Sandra Elliott, Assistant District Attorney. (Document Received)

 

21.              Discussion and possible action to receive the Memorandum from InvesTrust regarding the termination of the SEI Stable Asset Fund.  This item is requested by InvesTrust. (Document Received)

 

22.              Discussion and possible action for approval of an amendment to the Oklahoma County Defined Contribution Plan incorporating applicable regulatory and statutory changes regarding provisions of the Pension Protection Act ( PPA ) of 2006, the Heroes Earnings Assistance and Relief Tax Act ( HEART ) of 2008, and the Worker, Retiree and Employer Recovery Act ( WRERA ) of 2008, and subsequent laws.   This amendment is to be effective by June 30, 2012.  This item is requested by InvesTrust.  (Document Received)  

 

23.              Discussion and possible action regarding an update from the Hartford.  This item is requested by Bob Ravitz, Member of the Retirement Board.

 

24.              Citizen s participation.  Any citizen wishing to address the Board of Trustees of the Employees Retirement System may do so at this time.

 

25.              New Business: In accordance with the Open Meetings Act, Title 25 O.S.   311.A.9, New Business is defined, as "any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda".

 

 

 

Adjourn at _____________ until 2:30 p.m., Monday, June 25th, 2012.

 

NAME OF PERSON REPORTING:   Carolynn Caudill, County Clerk                     

 

TITLE: SECRETARY TO:   Board of Trustees of the Employees Retirement System of Oklahoma County                                

 

SIGNATURE: Carolynn Caudill, by:                                   , Deputy.